Policies and Procedures
Child Health & Development Services
Policies
Forms
Standard Operating Procedures
- Completing the Individualized Health Action Plan
- Entering 45-Day Screenings into ChildPlus (Revised: 07/02/21)
- Entering Medical Exam/Dental Information in ChildPlus (Revised: 07/02/21)
- Communicating Communicable Diseases
- Conducting Daily Health Checks and Excluding Children from Participation (Revised: 07/23/21)
- Conducting Temperature Checks (Created: 07/22/21)
- Entering Immunizations into ChildPlus
- Follow-Up on Screenings
Education & Early Childhood Services
Policies
- EECD-1 Developmentally Appropriate Practice (Revised: 07/16/21)
- EECD-2 Parent Input Staff-Parent Conferences and Home Visits (Revised: 07/16/21)
- EECD-3 Social and Emotional Development (Revised: 07/16/21)
- EECD-4 Cognitive and Language Development (Revised: 07/16/21)
- EECD-5 Physical Development (Revised: 07/16/21)
- EECD-6 Curriculum and Ongoing Monitoring (Revised: 07/16/21)
- EECD-7 Field Trips and Parties (Revised: 07/16/21)
- EECD-8 Emergency Release Authorization, Normal Pick-Ups and Drop-Offs (Revised: 07/16/21)
- EECD-9 Parent and Family Engagement in Education and CDS (Revised: 07/16/21)
Forms
- Curriculum Questionnaire (Revised: 07/22/21)
- Book and Print Awareness
- Child Tracking Form
- Initial Home Visit Form
- CLASS Action Plan
- School Readiness Progress Report
- End of the Year Home Visit Form (Revised: 06/09/2022)
- Parent Teacher Conference Report
- Portfolio Record Sheet
- Field Trip Authorization Form
- Field Trip Permission Form
- Parent Survey
- Keeping Kids Safe Tracking
- Keeping Kids Safe Curriculum
- Classroom Oberservation Form
- Transition Summary (Added 04/07/22)
Standard Operating Procedures
- Conducting Initial Home Visit
- Conducting the First Parent/Teacher Conference
- Conducting Second Parent/Teacher Conference
- Conducting End of Year Home Visit
- Daily Sign-In/Out Sheets (Revised: 07/16/21)
- Child Emergency Contact Information (Revised: 07/16/21)
- Ongoing Monthly Planning Overview
- Required Topics
- School Readiness Goals Lesson Planning Form
- Arrival/Departure of Children During COVID-19 (Revised: 07/16/21)
- Finalizing Checkpoints TSGold
- Entering Daily Documentation TSGold
Child Health & Safety
Policies
- CHS-1 Health Emergency Procedures
- CHS-2 Short Term Exclusion
- CHS-3 Medication Admin
- CHS-4 Safety Practices
- CHS-5 Hygiene
- CHS-6 Protection from Contagious Disease/Communicable Disease
- CHS-7 Appropriate Toileting, Hand Washing, and Diapering
- CHS-8 First Aid Kits
- CHS-9 Exclusion of Persons From Contact With Children
- CHS-10 Active Supervision
Forms
- Active Supervision Poster
- Accident/Incident report
- COVID-19 Monitoring (Created: 07/09/21)
- Incident Report
- Serious Injury Incident Report
- Diaper Changing Log
- Individual Health Action Plan
- Medication Control Sheet
- Classroom Safety Practices
- Emergency Drill Record
- Hepatitis B Vaccination Authorization
- Persons not Permitted on HS Sites
- Health Services Monitoring
- Unannounced Safety Supervision Visit
- Bed Bugs Letter
- Flu Guide for Parents Letter
- Hand, Foot, and Mouth Letter
- Lice Letter
- Pink Eye Letter
- RSV Letter
- Strep Throat Letter
- Pinworms Letter
- Norovirus Handout
- Blood Level Letter (Added: 07/22/21)
- Health Reminder Letter (Added: 07/22/21)
Standard Operating Procedures
- Completing Accident/Injury Reports (Revised: 07/02/21)
- Completing Incident Report (Revised: 07/02/21)
- Entering Accidents into ChildPlus (Revised: 07/02/21)
- First Aid Kits
- Medication Administration
- Fire Drill
- Conducting an Intruder Drill (Revised: 07/02/21)
- Steaming
Child Nutrition
Policies
Forms
Standard Operating Procedures
- Posting Allergies (Revised: 07/02/21)
- Special Diet Request (Revised: 07/02/21)
- Meal Temperatures (Added: 07/09/21)
Child Mental Health
Policies
Standard Operating Procedures
- Mental Health Referral (Revised 07/02/21)
Community Partnerships
Policies
- CP-1 Establishing Community Partnerships (Revised: 07/20/21)
- CP-2 Parent and Community Volunteers (Revised: 07/20/21)
- CP-3 Health Advisory (Revised: 07/20/21)
- CP-4 Transitions (Revised: 07/20/21)
Forms
Standard Operating Procedures
Family Partnerships
Policies
- FP-1 Family Goal Setting (Revised: 07/20/21)
- FP-2 Assessing Community Services and Resources (Revised: 07/20/21)
- FP-3 Parent Activities to Promote Child Learning and Development (Revised: 07/20/21)
Forms
- Family Team Meeting Summary Report
- Parent Committee Meeting Evaluation (English)
- Parent Committee Meeting Evaluation (Spanish)
- Flyer Distribution Monitoring
- Mail Merge Documents
- Mail Merge Documents (Spanish)
- Family Partnership Agreement (English)
- Family Partnership Agreement (Spanish)
- Family Outcomes Survey (Revised: 08/16/21)
- Home Visit Form (Revised: 07/20/21)
- Family Advocate Case Management Tracking
Standard Operating Procedures
Human Resource Management
Policies
- HRM-1 Organizational Structure
- HRM-2 Staff Qualifications-General
- HRM-3 Classroom Staffing
- HRM-4 Standards of Conduct
- HRM-5 Staff Performance Appraisals
- HRM-6 Staff Health
- HRM-7 New Staff Orientation
- HRM-8 Safety Training
- HRM-9 Orientation & Ongoing Training – Governing Body & Policy Council
- HRM-10 Training and Professional Development
Forms
- Organization Chart (Revised: 06/17/21)
- Code of Conduct/Conflict of Interest
- Employee PIR Worksheet
- In-House Employment Application
- Declaration of Prospective Employees
- Employee Performance Evaluations
- Probationary Evaluation
- Training Evaluation
- Staff Meeting Sign-in Sheet
- Policy Acknowledgment Sign-Off
- Professional Development Agreement
- Educational Leave Request Form
- Professional Development Plan
- Tuition Reimbursement Request
- Staff DCL Child Care Physical
- Mental Health Resource Poster
- Self-Certification Affidavit
- Staff Counseling
- Interview Analysis
- Application Packet (Revised: 10/14/21)
ERSEA
Policies
Forms
- Extended Hours Verification Form
- Extended Care Waitlist (Revised: 03/30/22)
- Selection Criteria (Revised 04/21/22)
- Recruitment Contact List
- Family Service Attendance Analysis
- Statement of No Income
- End of Month FA Report
- Self-Declaration of Homelessness
- Child File Audit (Revised 06/28/21)
Standard Operating Procedures
- Attendance Follow-Up Process (Revised: 07/26/21)
- Recruitment of Children (Revised: 08/03/21)
- Enrolling Children (Revised: 07/26/21)
- Child File and ChildPlus Audit
- Conducting the Enrollment Interview (Revised: 08/03/21)
- Entering Daily Attendance into ChildPlus (Revised: 07/23/21)
- Determining Full Day Extended Care (Revised: 06/29/21)
- Checking Applications and ChildPlus for Accuracy
- Monitoring Daily Child Attendance and Providing Family Support (Revised: 06/29/21)
- Preparing Children's Files
- Selection Criteria (Revised: 07/26/21)
Transportation
Policies
- T-1 General Transportation Requirements
- T-2 Transportation Safety Requirements
- T-3 Maintenance of Vehicles
- T-4 Reporting Accidents
- T-5 Completing Bus Logs
- T-6 Driver qualifications
- T-7 Driver and Bus Monitor Training
- T-8 Trip Routing
- T-9 Safety Education
- T-10 Children With Disabilities
- T-11 Coordinated Transportation
- T-12 Bus Evacuation